When your renewal date hits, the packet that arrives can sometimes look a little overwhelming. Don’t be afraid… it’s really not that bad, we promise. Here’s a quick recap of the basics regarding what we’re looking for:

RENEWAL FACILITY FORM - This form clarifies any changes in your contact information, therapists, specialties, and hours of operation.

MEDICARE PARTICIPATION - Certain payors require proof of Medicare participation. The proof (according to payors) must state the Group Number and Facility Address. Individual letters are also accepted per therapist.

PROFESSIONAL LIABILITY INSURANCE - (a.k.a. Malpractice insurance) must be current at all times. Policies can be for the entire clinic as a whole or each therapist, and must carry a minimum coverage of $1,000,000 over $3,000,000.

GENERAL LIABILITY INSURANCE - The most misunderstood piece in the renewal packet! The policy must state that the facility address is covered. Mailing and/or corporate addresses won’t validate facility coverage according to the payors who audit our files.

HCFA CMS 1500 FORM - We check three boxes for accuracy: 25 (tax i.d.), 32 (facility address), and 33 (billing address).

You may be asked for other information from time to time on an individual basis, but if you have the above information current, accurate, and ready to send, your renewal process will be a walk in the park.